SquadCal Privacy Policy

Last updated: June 19, 2026

SquadCal is a family/household calendar app operated by Junior Varsity Enterprises, LLC, a United States company (“we,” “us,” or “our”). This Privacy Policy explains what information we collect, how and why we use it, who we share it with, how long we keep it, how we protect it, and the choices and legal rights you have. We’ve worked hard to keep it in plain English.

The short version: we collect only what’s needed to run a shared family calendar. We don’t sell your data. We don’t “share” it for cross-context behavioral advertising. We don’t use advertising or analytics trackers in the app. We use a small, named set of trusted service providers to operate the app, and nothing more. You can ask us to access or delete your data at any time. The rest of this policy fills in the details.

1. Who this policy covers

This policy applies to the SquadCal mobile app and website (together, the “Service”) operated by Junior Varsity Enterprises, LLC. SquadCal is intended for adults managing a household. It is not directed to or intended for children, and children should not create accounts. Adults may enter information about other people — including children’s names, birthdays, and schedules — but only that adult is responsible for entering it, and only if they have the authority to do so. See “Children’s privacy” below.

2. How SquadCal accounts work (and what others in your family can see)

SquadCal is built around a shared household calendar. A family (or “squad”) signs in using a shared password. There is a member password that everyone in the family uses, and an optional organizer password that gives extra management abilities. We never store these passwords in plain text — we store only a one-way secure hash (using bcrypt), which cannot be reversed back into the original password.

Because the calendar is shared, everyone who can sign in to your family account can see the content in that account — events, birthdays, notes, attendees, subscribed calendars, and similar information. This is how a household calendar is meant to work, but it’s important to understand: information you add is visible to other members of your family who have the password. Please only add information you’re comfortable sharing with your household, and only share your family password with people you trust.

Each member has a name, and may optionally provide an email address. An email is not required to use SquadCal; if you provide one, we use it to help you sign in (for example, sign-in assistance) and to send notifications you’ve enabled.

3. Information we collect

• Account & family info: your family/squad name, member names, the password(s) used to access your family calendar (stored only as a secure bcrypt hash, never in plain text), and an optional email address used for sign-in help and notifications.
• Calendar content you enter: events and their titles, dates/times, locations, notes, and who’s attending; birthdays (which may include children’s names and dates); and any external calendar links or subscription URLs you add. This content can include information about other people, including children, that you choose to add.
• Invitations & RSVPs: the email addresses and names of people you invite to events, and their RSVP responses.
• Notification data: device push notification tokens and your notification preferences, so we can send the reminders you ask for.
• Subscription & usage data: your plan status (free or Pro) and a count of AI-feature uses, to enforce plan limits and prevent abuse. Apple processes any purchases; we receive a confirmation that a subscription is active — we never receive your payment-card details.
• Basic technical/log data: standard server logs generated when you use the Service, such as IP address, device/browser type, and request timestamps, used for security, troubleshooting, and reliability.

We collect this information directly from you and from your use of the Service. We do not buy personal information about you from data brokers, and we do not collect it from third-party advertising networks.

4. How we use your information

• To provide and operate the shared calendar and its features.
• To authenticate sign-ins and keep your family account secure.
• To send the reminders and notifications you’ve enabled.
• To power optional AI features you choose to use (see below).
• To manage your plan (free or Pro), enforce usage limits, and prevent abuse.
• To respond to your support requests and send service-related email.
• To maintain security, detect and prevent fraud or misuse, and keep the Service reliable.
• To comply with our legal obligations and enforce our terms.

We do not use your information for advertising, we do not sell it, and we do not “share” it for cross-context behavioral advertising.

5. AI features

SquadCal includes optional AI features (for example, the “Describe” assistant, photo-to-calendar import, and the calendar finder). When you choose to use one of these features, the relevant content — which may include your event details or other text/images you provide — is sent to our AI provider, Anthropic, through the Claude API, to generate a response. Under Anthropic’s commercial terms for the Claude API, Anthropic does not use this data to train its models. AI features are optional: if you don’t use them, your content isn’t sent to the AI provider for this purpose. Please note that AI output can be wrong or incomplete, so verify anything important before relying on it.

6. Service providers we share information with

We share information only with service providers (sub-processors) that help us run SquadCal, and only as needed for them to perform their service on our behalf. They are not permitted to use your information for their own purposes. These providers are:

• Vercel — application hosting and delivery.
• Neon — database hosting (where your calendar data is stored).
• Anthropic — AI processing for the optional AI features (Claude API).
• Resend — sending transactional and notification email.
• Apple — push notification delivery and in-app subscription/purchase processing (Apple handles purchases; we don’t receive your card details).

We may also disclose information if required by law or valid legal process, to protect the rights, property, or safety of our users or others, or in connection with a merger, acquisition, financing, or sale of assets (in which case we will continue to protect your information as described here and notify you of any material change). We do not sell your personal information, and we do not share it for cross-context behavioral advertising.

7. Analytics, advertising & tracking

SquadCal does not include third-party analytics SDKs, advertising SDKs, or ad/tracking technologies. We don’t embed advertising trackers, we don’t build advertising profiles about you, and we don’t allow third parties to track you across other apps or websites through SquadCal.

8. Cookies & local storage

We use only essential, first-party storage that the Service needs to function — for example, to keep you signed in (your login session), to remember that you’ve acknowledged a one-time disclaimer, and to cache data so the app works smoothly and offline. We do not use advertising cookies, third-party tracking cookies, or cross-site tracking pixels.

9. Categories of personal information (CCPA/CPRA)

For users in California (and to help everyone understand what we handle), here are the “categories” of personal information we collect, why, and where it comes from. Across all categories, the source is you and your use of the Service, and the business purposes are to operate, secure, and support the Service as described in “How we use your information.” We disclose information only to the service providers listed above — we do not sell or share any category.

• Identifiers — e.g., family/member names, optional email addresses, device push tokens, and IP address.
• Customer records — e.g., account and contact details you provide, and plan status.
• Internet/network activity — e.g., server log and request data when you use the Service.
• Geolocation — only if you personally type a location into an event (for example, an address or place name). We do not collect precise device GPS location in the background.
• Commercial information — e.g., your free/Pro subscription status (Apple processes the transaction; we don’t receive card data).
• Inferences — we do not create profiles or inferences about you for advertising or any similar purpose.

10. Sensitive personal information (CPRA)

We do not use or disclose sensitive personal information for purposes that would trigger a “right to limit” under California law. We treat your account credentials (passwords) as confidential, store them only as one-way secure hashes, and use them solely to authenticate access to your family calendar.

11. Children’s privacy

SquadCal is for adults and is not directed to children. We do not knowingly allow children under 13 to create accounts, and we do not knowingly collect personal information directly from a child under 13. Any information about a child in the app is content an adult chose to enter about their own household, and that adult is responsible for having the authority to do so. If you believe a child has created an account, or that we have inadvertently collected personal information directly from a child under 13, contact us at privacy@squadcal.net and we will promptly delete it and close any such account, consistent with COPPA.

12. Your privacy rights

Depending on where you live — including California (CCPA/CPRA) and states such as Virginia, Colorado, Connecticut, Utah, Texas, Oregon, and Montana, as well as others with similar laws — you may have some or all of the following rights:

• Know/Access: request to know what personal information we hold about you and obtain a copy of it.
• Correct: request that we correct inaccurate personal information.
• Delete: request that we delete your personal information.
• Portability: request a copy of your information in a portable format where the law provides for it.
• Opt out of sale/share and targeted advertising: you can opt out of the sale or sharing of your personal information and of targeted advertising — though this does not apply to us, because we do none of these things.
• Non-discrimination: we will not discriminate against you for exercising any of these rights.

Right to appeal. If we deny your request, you may appeal that decision. To appeal, simply reply to our denial (or email us at privacy@squadcal.net referencing your original request), and we will review the appeal and respond within the time required by your state’s law. If your appeal is denied, your state’s law may allow you to contact your state Attorney General to raise a concern.

How to make a request. Email us at privacy@squadcal.net. To protect your privacy and security, we will verify your request using information associated with your account before acting on it (for example, by confirming control of the account email or other account details). You may use an authorized agent to submit a request where the law allows; we may ask the agent to provide proof of authorization and may still verify your identity directly.

Global Privacy Control (GPC). We honor browser-based opt-out preference signals such as the Global Privacy Control. Because we do not sell or share your personal information for cross-context behavioral advertising, there is nothing to opt out of — but we still respect the signal and will not treat it as consent to any such activity.

California “Shine the Light.” We do not share personal information with third parties for their own direct marketing, so no “Shine the Light” disclosure applies.

13. Data security

We use reasonable technical and organizational measures to protect your information. These include: storing passwords only as one-way secure hashes (bcrypt), encrypting data in transit over secure (HTTPS/TLS) connections, and scoping access so that family data is restricted to members of that family account and to the limited service providers needed to operate the Service.

No method of transmission or storage is ever 100% secure, and we cannot guarantee absolute security. If we become aware of a data breach that materially affects your personal information, we will notify you and the appropriate authorities as required by applicable law.

14. Data retention & deletion

We keep your information for as long as your account is active or as needed to provide the Service, and afterward only as needed to comply with our legal obligations, resolve disputes, and enforce our agreements.

You can delete your account and all of its data directly in the app. A family admin can go to Settings → Delete account & all data, confirm the multi-step prompt, and we will permanently delete the entire family calendar — every member, all events, birthdays, subscriptions, and settings — for everyone in that family. Because the calendar is shared, this removes the data for all members, not just the person who requested it, and it cannot be undone.

You can also email us at privacy@squadcal.net to request deletion. We will process verified deletion requests within a reasonable time — our target is within 30 to 45 days — except for records we’re legally required to retain. When you delete events in the app, they’re first moved to a trash/“soft delete” state and then permanently removed.

15. Third-party links & calendars

Events you create and calendars you subscribe to may include links to, or content from, third-party websites or services that we don’t operate or control. This policy doesn’t cover those third parties, and we’re not responsible for their content or privacy practices. We encourage you to review the privacy policies of any third-party site or service you visit through SquadCal.

16. Where your data is processed

SquadCal is operated from the United States, and your information is processed and stored in the United States. If you use the Service from outside the U.S., you understand and agree that your information will be transferred to and processed in the U.S., where data protection laws may differ from those in your location.

17. Changes to this policy

We may update this policy from time to time. When we make material changes, we’ll update the “Last updated” date at the top of this page and, where appropriate, provide a more prominent notice in the app or by email. Your continued use of the Service after an update means you accept the revised policy. This is the single, official privacy policy for SquadCal.

18. Contact us

Questions, concerns, or requests about your privacy? Email us at privacy@squadcal.net. The operator of SquadCal is Junior Varsity Enterprises, LLC, located in the United States.